Residential Building Security Access Key System
The Residential Building Access Key controllers, sub-controllers and door readers as well as the exterior doors to the interior of the building that the system monitors, controls and grants or denies access is a common element maintained by Parkchester South Condominium. Security Key Fobs are purchased and maintained by the Condominium and sold to those who the Condominium has granted access based on the program as defined here. The Board of Directors establishes a fee for each key which is currently $11.00.
There are four types of key holder access groups each with different access requirements:
- Resident Owners and Resident Renters.
- Non-Resident Owners and their agents
- Non-Resident Caregivers of Resident Owners and Renters
- Contractors, Real Estate Sales Agents or others needing only temporary or limited access
Access Group I:
Resident Owners and Resident Renters
The Security Access Key system does not distinguish between a resident owner and renter. All registered occupants of an apartment 13 years or older are entitled to a key issued by Parkchester South Condominium. In order to receive a key the individual must have satisfied the Condominium requirements for residency, signed the Key Card, be registered in the ServWork database, shown photo identification at the time of being issued the key and paid a fee to the Condominium. The individual will then be entered in the Access Key database along with his or her key number and granted access to the resident entry doors in their building.
In order to maintain the security of the system as well as identify and deactivate lost or stolen keys, key fobs are not to be interchanged between household members. It is the responsibility of the primary occupant and/or head of household to report a lost or stolen key immediately. A replacement key will be issued the next business day. There is a replacement fee for the key. With proper care key fobs can last almost indefinitely; however, the Condominium has no control over the care of the key and will not replace a broken or damaged key without charge; however, a key that is not damaged but not operational will be replaced at no charge.
No resident is issued more than one Access key assigned to the same name but there is no limit to the number of keys assigned to an apartment so long as each key holder is a resident of the apartment and meets all other requirements.
Keys can be transferred from the prior residents of an apartment to new residents at no charge; however, unless notice is provided to the Service Department or Residents Services of the key transfer any keys of those no longer living an apartment will be deactivated.
Access Group II:
Non-Resident Owners and their agents
A key will be issued to each agent or employee of a non-resident owner including employees of Parkchester Preservation Company and Parkchester South Condominium that require access. This key will be programmed to provide 24/7 access to those buildings in which the non-resident owner has title to an apartment. The non-resident owner will provide a letter listing the names of his or her employees that are to be issued a key and to which apartment buildings this employee should be granted access. The non-resident owner will provide notice when the employee no longer requires access or if the key is lost or stolen. Replacement keys or keys for new employees will be issued as needed. There will be a fee for all new keys.
As an example, if a non-resident owner named “Jones Realty” has title to and rents 25 apartments in 10 different buildings and has 2 employees including himself, three keys will be issued: one for the owner and one each for his employees each in their own unique name. The doors for the 10 different buildings will be grouped and named “Jones Realty Access”. Each of the three keys will grant 24/7 access to the buildings in this Access Group. The Access Group can be modified as the owner sells or buys apartments without having to add keys or the owner or his employees return their keys for reprogramming. It is the building controller that gets updated information from the server as to those keys that should be granted access to specific buildings and doors.
No employee or agent of any entity may use the key fob to gain entry to a building unless they are on official business of their employer.
Access Group III:
Non-Resident Caregivers of Resident Owners and Renters
In Access Key all keys have an activation and expiration date and are assigned a time range. Keys will not work outside of this range of dates and times. For all new key assignments, the system automatically sets a default expiration date well into the future and a default time range of “Always”. It is possible to create time ranges for granting access and a certain expiration date for the key fob assignment.
We are able to issue a key directly to a caregiver of the disabled or elderly living alone. The resident must provide the Condominium and the unit owner, if applicable and appropriate, with a letter stating that they wish to have a key issued to their caregiver along with the individual’s name, address and relationship and certifying that the individual will not establish residency in the apartment. This letter must be counter signed by the caregiver. The caregiver must personally appear to register with us and to pick up their key showing photo identification and submit to a photo to be placed in the Access Key database. An entry of the transaction is also made in the ServWork database Notes field for that apartment.
Access Group IV:
Contractors, Real Estate Sales Agents or others needing only temporary and limited access
This access group is similar to that which is described in Access Groups III except that the time range for access will typically be between 7:00 AM and 8:00 PM and key fob expiration will be set to no more than 1 year. All key holders will have to register with the Condominium, show photo identification and submit to a photo for the Access Key database. A fee for each key is required.